Bloomington Public Library has big plans to launch a signature fund-raising event in the Spring of 2010, and we're hoping that you'll jump at the chance to be involved.
The Library will play host to an 18-hole miniature golf tournament that will take place inside the library. We are hoping to attract 400-500 golfers who will each pay $5 to play our course between the hours of 10 a.m. & 6 p.m. on Sunday, April 18, 2010, with the last group of golfers teeing off no later than 5 p.m.
After much deliberation in trying to secure a course for our outing, the Library was fortunate to learn that the course from the now defunct ProPutt Family Fun Center was available for purchase. This mix-and-match course will allow us to run greens through our Children’s Department, our Adult Services Department, our Lower Level Lobby and the Community Room.
In order to make our event a success, we will need your help. We are seeking sponsors as well as prize donations from area businesses. Each sponsorship opportunity and a list of what’s included with each sponsorship is included with this letter. In addition, the obstacles we acquired with the course - 5-foot-tall Gorilla, Barn, Fire Truck, Book Drop, and Lighthouse - will be placed at holes 1, 5, 8, 14 and 16 respectively and offered on a first-come-first-paid basis to Hole Sponsors at no additional charge.
Businesses will be able to monitor sponsorship sales at our Website. Each time a sponsorship is sold, the Website will be updated within 24 hours to reflect that status. Information about specific holes - their shape, whether they include a hazard or an obstacle and their location in the Library - can also be found on our website.
Donations of goods are also needed and will be used as tournament prizes & door prizes. Companies and businesses that donate items for this effort will be listed on the back of the scorecard and on the "Thank You" banner that will hang in the Library's stairwell from April 18-May 1, 2010. The library asks that these items be complete items or gift cards. We'd prefer not to offer prizes that include a percentage off a service or that would require the winner to spend money in order to redeem their prize. We ask that these items be delivered or made available for pickup by a library representative no later than March 22, 2010.
On tournament day, the low score for the day will be determined after all the scorecards have been to returned to the Scorer's Table. All children who've tied with the low Children's score will be put into a random drawing for our Child's Grand Prize. The same course of action will be followed for the adults for the Adult Grand Prize. Teens will be able to choose which prize they are competing for.
Interested parties can contact the library's Marketing Department to reserve and pay for a sponsorship or arrange for pickup of items to be used as prizes.
Email: RhondaM@bloomingtonlibrary.org Email: MarilynK@bloomingtonlibrary.org Phone: 557-8991 to speak to Rhonda Massie Phone: 557-8990 to speak to Marilyn Kraft.
*The Library and the Bloomington Public Library Foundation Board reserve the right to allow or deny sponsorships as they see fit.
The 19th Hole:
Commerce Bank
Sponsor will be named at the top of the Scorecard.
Signage with logo (if provided) and name of business will be provided by the Library and will mark the area you've sponsored
Sponsors will be named at the top of a 3' x 7' thank-you banner that will hang in the Library's stairwell from April 18, 2010, until May 1, 2010.
Sponsor is invited to provide paper materials for inclusion in the Goodie Bags that will be given to the first 500 golfers to play our course.
The sponsor of The 19th Hole will receive 4 passes to the outing.
$200 of this sponsorship will pay for beverages and popcorn for 500 golfers to enjoy for free at The 19th Hole.
Expectations
By March 22, the Library would like to know if The 19th Hole Sponsor plans to decorate this area. We would also like to be made aware of a preliminary plan explaining your decorating ideas.
The 19th Hole Sponsor is asked to provide an employee to man this area during the tournament.
Opportunities
Sponsor will be invited to send representation to the library between 3 and 8 p.m. on Saturday, April 17, 2010, to decorate The 19th Hole which will include a portion of the Library’s Community Room along with tables and chairs. If The 19th Hole Sponsor is unable to come to the Library on Saturday night, representation will be allowed to report to the library as early as 8 a.m. on Sunday, April 18.
The 19th Hole Sponsor is invited to provide additional signage for their area.
The 19th Hole Sponsor is invited to decorate the entrance to the Community Room with their company’s signage.
Sponsor is encouraged to advertise their services or business by setting table tents out on the tables in area reserved for The 19th Hole.
The 19th Hole Sponsor is allowed to run a door-prize giveaway at The 19th Hole with prize, entries and drawing organization provided by the Sponsor. Having a door prize giveaway is not required. The Library is willing to keep the prize and the name of the winner at the Library for notification and pickup. (The sponsor will have the option to pick the prize up if it’s not claimed by April 25).
Sponsor is allowed to hand out small items promoting their business at The 19th Hole.
If you have not notified the Library that you plan to decorate the 19th Hole by March 22, the Library reserves the right to decorate for you by displaying Library themes and services in this area. The Sponsor would be credited for sponsoring the hole on the scorecard, the Thank You banner and on signage posted at The 19th Hole.
Each hole will include the green, hole, and a small table that can be used by the Hole Sponsor for display purposes.
Hole Sponsors for Holes 1 & 18 will each receive 2 free passes to the outing.
Sponsors will be named on the Scorecard.
Signage with logo (if provided) and name of business will be provided by the Library and will mark the area sponsored.
Sponsors will be named on a 3’ X 7’ banner that will hang in the Library’s stairwell from April 18, 2010, until May 1, 2010.
Opportunities
Sponsors are invited to provide paper materials for inclusion in the Goodie Bags that will be received by the first 500 golfers to play the course.
Sponsors will be invited to send representation to the library at 7 p.m. on Saturday, April 17, 2010, to decorate their hole with obstacles related to their business and company paraphernalia. Those unable to come to the Library on Saturday night will be allowed to report to the library as early as 8 a.m. on Sunday, April 18. All obstacles must be temporary and able to be removed without harm to the golf course. (Example: If a bowling alley were to sponsor a hole, they may want to cut bowling balls in half and place these and pins sporadically on their green.)
Sponsors are allowed to run their own door-prize giveaway at their hole with prize, entries, and drawing organization provided by the Hole Sponsor. Having a door prize giveaway at a hole is not required. The Library is willing to keep the prize and the name of the winner at the Library for notification and pickup. (The sponsor will have the option to pick the prize up if it’s not claimed by May 2).
Sponsors are allowed to hand out small items promoting their business at their hole.
(Example: If a hair salon were to sponsor a hole, they may want to hand out shampoo and conditioner samples to the golfers as they pass through.)
Expectations
By March 22, the Library would like to know if sponsors plan to create obstacles for their holes. We would also like to be made aware of a preliminary plan explaining what your obstacles will include.
Sponsors are asked to provide an employee to man their hole during the tournament. These people may also be asked to serve as the official scorekeeper for their hole by taking the card from an approaching group and recording each person’s score.
If you have not notified the Library by March 22 that you plan to decorate your hole, the Library reserves the right to display Library themes & services in your area. The Sponsor would be credited for sponsoring the hold on the scorecard, the banner, and on signage posted at the hole.
Each hole will include the green, hole, and a small table that can be used by the Hole Sponsor for display purposes.
Sponsor will be named on the Scorecard.
Signage with logo (if provided) and name of business will be provided by the Library and will mark the area you’ve sponsored.
Sponsors will be named on a 3’ X 7’ thank-you banner that will hang in the Library’s stairwell from April 18, 2010, until May 1, 2010.
Opportunities
Sponsors are invited to provide paper materials for inclusion in the Goodie Bags that will be received by the first 500 golfers to play our course.
Sponsor will be invited to send representation to the library at 7 p.m. on Saturday, April 17, 2010, to decorate their hole with obstacles related to their business and company paraphernalia. Those unable to come to the Library on Saturday night will be allowed to report to the library as early as 8 a.m. on Sunday, April 18. All obstacles must be temporary and able to be removed without harm to the golf course. (Example: If a bowling alley were to sponsor a hole, they may want to cut bowling balls in half and place these and pins sporadically on their green.)
Sponsors are allowed to run their own door-prize giveaway at their hole with prize, entries and drawing organization provided by the Hole Sponsor. Having a door prize giveaway at a hole is not required. The Library is willing to keep the prize and the name of the winner at the Library for notification and pickup. (The sponsor will have the option to pick the prize up if it’s not claimed by May 2).
Sponsors are allowed to hand out small items promoting their business at their hole. (Example: If a hair salon were to sponsor a hole, they may want to hand out shampoo and conditioner samples to the golfers as they pass through.)
Expectations
By March 22, the Library would like to know if sponsors plan to create obstacles for their holes. We would also like to be made aware of a preliminary plan explaining what your obstacles will include.
Sponsors are asked to provide an employee to man their hole during the tournament. These people may also be asked to serve as the official scorekeeper for their hole by taking the card from an approaching group and recording each person’s score.
If you do not opt to decorate your own hole by March 22, the Library reserves the right to decorate the hole for you by displaying Library themes and services. The Hole Sponsor would still be credited for sponsoring the hole on the scorecard, on the thank-you banner, and on signage posted at the hole.
Goodie Bag Sponsor would be responsible for delivering 500 bags (logo welcome) to the library by March 22, 2010. These bags would be used to carry all paper materials handed out by all sponsors.
Sponsor will be named on the Scorecard.
Signage naming your business will be provided by the Library and will be posted at the table where Goodie Bags will be distributed.
Sponsor will be named on a 3’ X 7’ banner that will hang in the Library’s stairwell from April 18, 2010, until May 1, 2010.
Sponsors are invited to provide paper materials for inclusion in the Goodie Bags which will be received by the first 500 golfers to play the course.
